Documents Operations Manager

Overgear is an international e-commerce platform for in-game currencies and gaming services (boosting and coaching). Over the past 8 years, we’ve become one of the market leaders in the US and Europe. Every month, more than 200,000 users use our platform, generating over $25 million in annual revenue, with sales spanning across 100+ countries.

We are currently looking for a Documents Operations Manager — a specialist who will help us streamline document flow and contract operations, maintain order in legal documentation, and improve the company’s internal legal operations processes.

Contract Management (International / Cyprus)

The main goal of this role is to accelerate the contract review and signing cycle while maintaining a basic level of legal risk control.

• Review and process standard international contracts, including:

  • agency agreements
  • NDAs
  • service agreements
  • licensing agreements
• Perform basic contract checks and ensure documents comply with approved templates (complex legal analysis is handled by senior legal counsel)

• Prepare documents for execution, including:

  • board resolutions
  • powers of attorney
• Coordinate KYC/KYB checks for counterparties
• Interact with Cyprus-based directors to coordinate approvals, collect signatures, and circulate documents
• Maintain and update the contract template library (NDAs, service agreements, agency agreements, etc.)
• Maintain a change log for templates and initiate periodic updates based on new practices or risk cases
• Conduct basic counterparty risk screening (KYB) and suggest protective clauses when necessary

Legal Operations & Process Optimization

Goal: improve efficiency, transparency, and scalability of legal processes

• Maintain legal templates, internal instructions, and operational guides in internal systems (e.g., Notion)
• Monitor legal task workflows and service level expectations (SLA)
• Identify opportunities to automate legal and documentation workflows
• Participate in the implementation and improvement of legal process automation tools
• Develop and maintain internal legal procedures and operational guidelines
• Write clear process documentation and step-by-step instructions for internal teams

Contract Registry & Document Archive

• Maintain a centralized contract registry
• Upload and organize signed legal documents in cloud storage
• Maintain a structured legal document archive

What we are looking for

• 3+ years of experience in legal administration, contract management, or corporate legal support
• Experience working with international contracts and legal documentation
• Strong organizational skills and the ability to build order in document workflows
• Confidence working with templates, registries, and structured legal documentation
• Experience coordinating corporate or compliance-related processes
• Fluent English and Russian

Nice to have

• Experience working with Cyprus companies or international corporate structures
• Experience with KYC/KYB procedures
• Experience with legal tech tools or document management systems

Why Overgear

• An ambitious product-driven IT business. We operate in a fast-growing market and build a product used by hundreds of thousands of gamers worldwide
• Real ownership. We trust our team and support experimentation — from implementing AI to optimize processes to adopting unconventional tools and workflows
• Low bureaucracy. Fast communication and direct access to colleagues and decision-makers
• Investment in your growth. We cover professional courses, training, and English lessons
• Fully remote. Work from anywhere in the world where you feel most comfortable
• Transparent compensation. Salary is paid in USD, and we also help with setting up sole proprietorship in Georgia with a 1% tax rate
• Gaming-friendly culture. It is easy to find teammates for arenas, keys, raids, or simply hang out over your favorite games

How we work

• Flexible schedule. We care about results, not about hours spent online
• Modern tools. You will work with advanced AI tools in an ambitious team and have access to paid AI tools and learning resources
• Team support. You can always rely on your colleagues, whether it is help with a process question or collaboration on a complex task

If you know how to build structured, efficient work around contracts and documentation and want to do it within a fast-growing international business, we would love to hear from you.